HIPPA & Privacy Policy

Effective Date: January 10, 2025

Privacy & HIPAA Policy

At CLR Mind Psychiatry, LLC, your privacy and the security of your personal health information are of utmost importance. We are dedicated to upholding the highest standards of data protection and strictly adhere to the guidelines set forth by the Health Insurance Portability and Accountability Act (HIPAA).

Your Rights Under HIPAA

Access to Your Information

You have the right to inspect and request copies of your health records, including medical records, billing information, and other related documentation.

Correction of Information
If any health information we maintain is inaccurate or incomplete, you may request corrections or updates.

Filing Complaints
If you believe your privacy rights have been violated, you can file a complaint with us or the Department of Health and Human Services (HHS).

Our Responsibilities Under HIPAA

Privacy and Security
We maintain robust safeguards to ensure the confidentiality and security of your Protected Health Information (PHI).

Breach Notification
In the event of a data breach affecting your PHI, we will notify you promptly as required by law.

Transparency
We provide clear explanations of how your information is used, stored, and protected, including access to this privacy notice.

Adherence to Practices
We strictly follow the practices outlined in this policy and comply fully with HIPAA regulations.

Privacy Policy for Website and Services

This section describes how we collect, use, and protect your information when you use our website or services.

Information We Collect
Personal Information: Contact details, such as name, email, and mailing address, when you create an account or make a purchase.
Non-Personal Information: Site usage data to understand user demographics and enhance services.

Cookies
Cookies help store user preferences and streamline future interactions on our website.
These cookies do not contain personally identifiable information and can be disabled in your browser settings, although doing so may limit certain features.

Data Usage and Sharing
Email Communications: If you opt in, we may use your email to share updates or promotions. You can opt out at any time by contacting us.
Aggregated Data: Non-identifiable data may be shared for analytical purposes.
Legal Compliance: We may disclose personal information if required by law or in cases of fraud or illegal activity.

Security Measures
SSL encryption is used for transactions, and all personal data is securely stored. However, please note that no online platform can guarantee absolute security.

Linked Websites
Our site may include links to external websites. We are not responsible for their privacy practices or content.

Notice of Privacy Practices

Permitted Uses and Disclosures
Treatment, Payment, and Operations: We use PHI for your care, billing purposes, and operational needs.
Legal Obligations: PHI may be disclosed for compliance with federal or state laws, such as public health requirements.

Your Rights
Access: Request copies of your records.
Corrections: Request updates to inaccurate or incomplete records.
Restrictions: Request limited use or disclosure of your data (subject to our ability to accommodate).
History of Disclosures: Request a record of disclosures made within the last six years.

How We Protect Your Data
We employ advanced security measures, such as encryption, two-factor authentication, and regular staff training to safeguard your data.

Additional Website-Specific Information

Cookies and Analytics
Our site uses cookies and Google Analytics to improve user experience and track anonymous data. You may opt out through your browser settings or Google’s opt-out mechanisms.

Data Retention
Personal data is retained as necessary for service provision and legal compliance. Contact us to request data deletion.

Third-Party Services
Data shared with third-party providers, such as our patient portal, is governed by their privacy policies.

Contact Us
For any questions or concerns regarding this policy or our compliance with HIPAA, please contact:
Email: clrmind@clrmindpsychiatry.com

CLR Mind Psychiatry, LLC is committed to protecting your privacy and ensuring the confidentiality of your health information. Your trust is central to our mission.